School Site Council

 

 OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) AGENDA

Tuesday, August 27, 2024

3:15 P.M. - In Person (Room C-103) and Virtual

Virtual Meeting Link

I. Call to Order (Quorum must be established with 51% of the committee.) 

II. Approval of Previous Meeting Minutes

Previous Meeting Minutes for approval: May 7, 2024 minutes

III. Old Business Items

IV. New Business Items:

1. School Site Council Membership

2. Elect Officers

   1. Chairperson

   2. Co-Chairperson

   3. Secretary

3. Title 1 Update and Discussion

V. Informational Items:

1. School Site Council 2024-2025 Meeting Dates

   1. Meeting dates for the 2024-25 school year are: August 27, 2024; September 24, 2024; October 29, 2024; December 10, 2024; January 28, 2025; February 25, 2025; March 18, 2025; April 29, 2025; May 27, 2025* (only if needed). Meetings will be in-person at Palm Middle School. They will be broadcast using the Microsoft Teams platform to provide flexibility for attendance in a hybrid model. Meetings are scheduled from 3:15pm - 4:15pm. Meetings will be located in room C-103.

2. Title 1 Documents

   1. Available on the Palm school website: https://palm.mvusd.net/about/about-our-school/palm-title-i 

3. School Update

   1. School update by Mrs. Melendrez

   2. Educational Partner Meetings

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment

Next Meeting:  September 24, 2024

Tentative Agenda Items:

“School Site Council Training” video

OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) AGENDA

Monday, September 24, 2024

3:15 P.M. - In Person (Room C-103) and Virtual

Virtual Meeting Google Meet Link

I. Call to Order (Quorum must be established with 51% of the committee.) 

II. Approval of Previous Meeting Minutes

Previous Meeting Minutes for approval: August 27, 2024 minutes

III. Old Business Items

None

IV. New Business Items:

1. Uniform Complaint Procedures

   1. Annual notice available on MVUSD website

   2. https://www.mvusd.net/ucp 

2. Title 1 Update and Discussion

   1. Suggestions will be gathered from educational partners on how to spend Title I and LCFF carryover money.

3. Video: “School Site Council Training” (19 minutes)

   1. https://www.youtube.com/watch?v=QOueEaxuPWY 

V. Informational Items:

1. School Update

   1. Update from Mrs. Melendrez

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment

Next Meeting:  October 29, 2024

Tentative Agenda Items:

Annual Review of Palm School Site Council Bylaws

 

 

 

   OPEN MEETING TO THE PUBLIC

  SCHOOL SITE COUNCIL (SSC) AGENDA

Tuesday, October 29, 2024

3:15 P.M. - In Person (Room C-103) and Virtual

Virtual Meeting Google Meet Link

 

I. Call to Order (Quorum must be established with 51% of the committee.) 

II. Approval of Previous Meeting Minutes

Previous Meeting Minutes for approval: September 24, 2024 minutes

III. Old Business Items

None

IV. New Business Items:

1. Title 1 Update and Discussion
   1. Suggestions will be gathered from educational partners on how to spend Title I carryover money in the amount of $3,387.
   2. Proposed transfer of $7000 from Title I software to Title I conferences to support four staff members (1 administrator, 3 certificated) to attend AVID Summer Institute June 16-18, 2025.
2. Annual Review of Palm School Site Council Bylaws
   1. 2024-2025 Palm School Site Council Bylaws English
   2. 2024-2025 Palm School Site Council Bylaws Spanish
3. Annual Review of Palm Title I Policies
   1. 2024-2025 Palm Title I Parent Involvement Policy English
   2. 2024-2025 Palm Title I Parent Involvement Policy Spanish
   3. 2024-2025 Palm Title I Home/School Compact English
   4. 2024-2025 Palm Title I Home/School Compact Spanish

V. Informational Items:

1. School Update
   1. Update from Mrs. Melendrez
   2. Information about the Palm Prop 28 Arts Plan

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment

Next Meeting:  December 10, 2024

Tentative Agenda Items:

Student academic achievement data

 

OPEN MEETING TO THE PUBLIC

  SCHOOL SITE COUNCIL (SSC) AGENDA

Tuesday, December 10, 2024

3:15 P.M. - In Person (Room C-103) and Virtual

Virtual Meeting Google Meet Link

 

I. Call to Order (Quorum must be established with 51% of the committee.) 

II. Approval of Previous Meeting Minutes

Previous Meeting Minutes for approval: October 29, 2024 minutes

III. Old Business Items

None

IV. New Business Items:

1. Title I Update and Discussion
   1. Report on current Title I and LCFF account balances
   2. Proposed transfer of $45,000 from LCFF supplies to LCFF technology to support purchase of 28 desktop computers for PC computer lab
2. Student Academic Achievement
   1. PAAC Track #2 data
   2. 2023-24 CAASPP and ELPAC data

V. Informational Items:

1. School Update
   1. Update from Mrs. Melendrez

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment

Next Meeting:  January 28, 2024

Tentative Agenda Items:

Student academic achievement data

 

 

 

 

 

 

 

 OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) Minutes

Tuesday, August 27, 2024

3:15 P.M. - In Person and Virtual

I. Call to Order

 (A Quorum was established with at least 51% of the committee.) 

The meeting was called to order by Mrs. Melendrez at 3:15 pm.

Committee Members in Attendance:

Erica Melendrez (Principal)	X	Kevin Grisham (Parent Year 2)	X
Renia Snyder (Teacher Year 2)	X	Miguel Hernandez (Parent Year 2)	X
Victoria Bavier (Teacher Year 1)	X	Rosario Chavez (Parent Year 1)
Sarah Keller (Teacher Year 1)	X	Grace Washington (Student Year 2)	X
Kayla Reines (Teacher Year 1)	X	Danicia Mansaray (Student Year 2)	X
Jennifer Schaffner (Classified Year 1)		Olive Gibson (Student Year 1)	X

 

Alternate Committee Members in Attendance:

Vacant (Teacher Year 1)		Vacant (Parent Year 1)
Tony Alvarez (Classified Year 1)		Keon Stafford (Student Year 1)	X
Noemi Garcia (Parent Year 1)		Jayden Hodges (Student Year 1)	X
Michelle Sepulveda (Parent Year 1)		Salma Sandoval (Student Year 1)	X

 

Guests: Susan Young (Assistant Principal), Veronica Rodriguez (parent)

 II. Approval of Previous Meeting Minutes

1. The committee reviewed the minutes from the meeting on 5/7/24.. 

2. Motion to approve the minutes was made by Ms. Keller  and seconded by Mrs. Snyder. All in favor, no objections. Motion carried.

III. Old Business Items

1. No old business was discussed

IV. New Business Items

1. School Site Council Membership

1. The nomination process and voting process were described, including dates and methods of distribution. Forms and results are available in the Palm School Site Council Google Shared Drive and shared on request. The following members were elected.

   1. Principal (1)

      1. Erica Melendrez

   2. Classroom teachers (4)

      1. Renia Snyder (Year 2)

      2. Victoria Bavier (Year 1)

      3. Sarah Keller (Year 1)

      4. Kayla Reines (Year 1)

      5. Alternate 1:Vacant

      6. Alternate 2: Vacant

   3. Classified staff member (1)

      1. Jennifer Schaffner (Year 1)

      2. Alternate: Tony Alvarez (Year 1)

   4. Parents (3)

      1. Kevin Grisham (Year 2)

      2. Miguel Hernandez (Year 2)

      3. Rosario Chavez (Year 1)

      4. Alternate 1: Noemi Garcia (Year 1)

      5. Alternate 2: Michelle Sepulveda (Year 1)

      6. Alternate 3: Vacant (Year 1)

   5. Students (3)

      1. Grace Washington (Year 2)

      2. Danicia Mansaray (Year 2)

      3. Olive Gibson (Year 1)

      4. Alternate 1: Keon Stafford (Year 1)

      5. Alternate 2: Jayden Hodges (Year 1)

      6. Alternate 3: Salma Sandoval (Year 1)

2. Elect Officers

   1. Chairperson - Ms. Bavier nominated Olive Gibson, who accepted the nomination. Motion to approve Olive Gibson as chairperson was made by Ms. Keller  and seconded by Mr. Hernandez. Motion to approve Olive Gibson as chairperson was made by Ms. Keller  and seconded by Mr. Hernandez. All in favor, no objections. Olive Gibson was elected.

   2. Co-Chairperson - Mr. Hernandez nominated himself. Motion to approve Miguel Hernandez as co-chairperson was made by Ms. Bavier  and seconded by Mrs. Snyder, All in favor, no objections. Miguel Hernandez was elected.

   3. Secretary - Ms. Bavier nominated herself. Motion to approve Victoria Bavier as secretary was made by Ms. Reines  and seconded by Mr. Grisham. All in favor, no objections. Victoria Bavier was elected.

3. Title I Update and Discussion

   1. Annual Title I Meeting was held on 8/20/24 from 5:30-5:50pm. Required documents and feedback form are available on the Palm website: https://palm.mvusd.net/about/about-our-school/palm-title-i 

V. Informational Items

1. School Site Council 2024-2025 Meeting Dates

   1. Meeting dates for the 2024-25 school year are: August 27, 2024; September 24, 2024; October 29, 2024; December 10, 2024; January 28, 2025; February 25, 2025; March 18, 2025; April 29, 2025; May 27, 2025* (only if needed). Meetings will be in-person at Palm Middle School. They will be broadcast using the Microsoft Teams platform to provide flexibility for attendance in a hybrid model. Meetings are scheduled from 3:15pm - 4:15pm. Meetings will be located in room C-103.

2. School Update

   1. Mrs. Melendrez stated that Palm had two well attended Back to School Nights. The first PTSA meeting was held on 8/26 at 5pm; four new officers were elected and 18 parents attended. The Puma Den will open on Friday, 8/30. Students are in the earning period for PAAC Track #1. Palm will be continuing with our intervention program from last year, including Homework Haven and lunch and before/after school tutoring. Palm is working on adding new tutoring programs for specific student groups.

   2. Mrs. Young shared the Educational Partner Meetings document for dates for SSC, ELAC, AAPAC, Palm SEPAC, and PTSA

      1. Educational Partner Meetings 2024-25 English

      2. Educational Partner Meetings 2024-25 Spanish

 

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment: Meeting was adjourned by Olive Gibson at 3:39 pm.

Next Meeting:  September 24, 2024

Tentative Agenda Items:

“School Site Council Training” video

 

 

  OPEN MEETING TO THE PUBLIC

  SCHOOL SITE COUNCIL (SSC) Minutes

Tuesday, September 24, 2024

3:15 P.M. - In Person and Virtual

 

I. Call to Order

 (A Quorum was established with at least 51% of the committee.) 

The meeting was called to order by Olive Gibson at 3:20 pm.

Committee Members in Attendance:

 

Alternate Committee Members in Attendance:

 

Guests: Susan Young (Assistant Principal)

 II. Approval of Previous Meeting Minutes

1. The committee reviewed the minutes from the meeting on 8/27/24.
2. Motion to approve the minutes was made by Ms. Bavier  and seconded by Mr. Grisham. All in favor, no objections. Motion carried.

III. Old Business Items

1. No old business was discussed

IV. New Business Items

New Business Items:

1. Uniform Complaint Procedures
   1. Mrs. Young reviewed the annual notice available on MVUSD website: https://www.mvusd.net/ucp. There were no questions.
2. Title 1 Update and Discussion
   1. Suggestions will be gathered from educational partners on how to spend Title I and LCFF carryover money.
   2. Mrs. Young indicated that the carryover amount has not yet been released, but it may be approximately $10,000 in Title I and very little if any in LCFF. The following suggestions were made: bus transportation for field trips, adding additional time for Ms. Gittens to support attendance and the short term independent study program. Mrs. Snyder suggested a behavior intervention program to support student groups.
3. Video: “School Site Council Training” (19 minutes)
   1. https://www.youtube.com/watch?v=QOueEaxuPWY 
   2. Members were invited to watch the video in order to learn more about their responsibilities as School Site Council members.

V. Informational Items

1. School Update
   1. Mrs. Melendrez stated that Club Rush was well organized and well attended and noted that over 50 students were at The Scene club today. This Friday is the end of earning for PAAC Track #1. We have seen increased attendance at Homework Haven. Mrs. Melendrez reviewed all of the tutoring opportunities available for students. Sports are doing well with track members recently posted. College Kick Off is on Wednesday, October 2, and parents were invited to attend. October is anti-bullying month, and the counselors will host lunchtime activities. The Care Portal is enabled on all Chromebooks so students can report incidents. The first ELAC and AAPAC meetings have occurred.
   2. Mrs. Young noted that there will be a parent meeting on October 1 from 5:30-6:30pm, advertised as a combined ELAC/AAPAC/SEPAC meeting, but all parents are invited. Topics will include interventions, the short term independent study program for recovering attendance credit, and how to check Q and Google Classroom so parents can check student progress. 

           

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment: Meeting was adjourned by Olive Gibson at 4:05 pm.

Next Meeting:  October 29, 2024

Tentative Agenda Items:

Annual Review of Palm School Site Council Bylaws

 

 

 OPEN MEETING TO THE PUBLIC

  SCHOOL SITE COUNCIL (SSC) MINUTES

Tuesday, October 29, 2024

3:15 P.M. - In Person (Room C-103) and Virtual

I. Call to Order

(A Quorum was established with at least 51% of the committee.) 

The meeting was called to order by Olive Gibson at 3:18 pm.

Committee Members in Attendance:

Alternate Committee Members in Attendance:

Guests: Susan Young (Assistant Principal)

II. Approval of Previous Meeting Minutes

1. The committee reviewed the minutes from the meeting on 9/24/24
2. Motion to approve the minutes was made by Ms. Snyder  and seconded by Mr. Grisham. All in favor, no objections. Motion carried.

III. Old Business Items

1. No old business was discussed

IV. New Business Items:

1. Title I Update and Discussion
   1. Suggestions will be gathered from educational partners on how to spend Title I carryover money in the amount of $3,387.
      1. Mrs. Melendrez discussed the positive social and academic benefits of field trips. Mrs. Young noted the cost of each bus is approximately $1000-$1200, so the carryover money could pay for three buses to academic-related field trips. Mrs. Young noted that field trip transportation is already in the SPSA (Goal 3, Strategy 1) and that there is currently $9,369 in the budget line, but Palm has already had more field trip requests this year than last year. She also noted that at the October 21, 2024 ELAC meeting that parents supported the idea of using the money for field trips, particularly ones that are inclusive of Latin American culture. Mr. Grisham asked to hear the students’ opinion and they supported spending money on field trips.
      2. Motion made by Mrs. Snyder and seconded by Ms. Keller to support student field trips by transferring $3,387 carryover to field trips.

2. Proposed transfer to support four staff members (1 administrator, 3 certificated) to attend AVID Summer Institute June 16-18, 2025.
   1. Mrs. Young said that Palm is required to send AVID site team members to this conference every other year. In prior years, the district has funded this trip, but due to budget constraints, sites need to cover the cost this year. This professional development opportunity provides staff with instructional strategies that support students with achieving grade level standards particularly those in student groups experiencing equity gaps.
   2. Mrs. Young noted that this strategy is already included in the SPSA (Goal 4, Strategy 2), but only funded for $3000. Due to lack of available district funds, Palm needs to increase the funding level to $10,000 to support all four staff members as identified in site AVID plans.
   3. Motion made by Ms. Bavier and seconded by Ms. Keller to support AVID Summer Institute conference by transferring $7000 from software to conferences. 

 

2. Annual Review of Palm School Site Council Bylaws
   1. 2024-2025 Palm School Site Council Bylaws English
   2. 2024-2025 Palm School Site Council Bylaws Spanish
   3. Members were given time to review the bylaws. No changes  to the bylaws were suggested.
3. Annual Review of Palm Title I Policies
   1. 2024-2025 Palm Title I Parent Involvement Policy English
   2. 2024-2025 Palm Title I Parent Involvement Policy Spanish
   3. 2024-2025 Palm Title I Home/School Compact English
   4. 2024-2025 Palm Title I Home/School Compact Spanish
   5. Members were given time to review the policies. No changes to the policies were suggested.

V. Informational Items:

1. School Update
   1. Mrs. Melendrez provided updates on upcoming events such as the Halloween Dance, costume contest, and Dia de los Muertos event. She said that Mr. Garner and two students recently presented at a White House panel about cybersecurity. She discussed the recent EL Reclassification ceremony and No Place for Hate initiative valuing kindness and diversity. She also shared Running with the PAAC data from PAAC Track 1. Olive Gibson asked if IM 1 grades are factored into the PAAC data and Mrs. Melendrez confirmed that they are.
   2. Mrs. Young provided information about the Palm Prop 28 Arts Plan. She discussed how the plan was created last year and said that money would be allocated this year to purchase equipment for the new ceramics class and upgrades to the sound system for the MPR and pavilion. Students had questions about security on campus that Mrs. Melendrez answered and encouraged students to ask more questions after the meeting adjourned.
   3. Mrs. Young noted that alternate member Keon Stafford has moved and is no longer a student at Palm, so he will be removed from the membership list.

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment Meeting was adjourned by Olive Gibson at 4:05 pm.

Next Meeting:  December 10, 2024

Tentative Agenda Items:

Student academic achievement data

 

 

 OPEN MEETING TO THE PUBLIC

SCHOOL SITE (SSC) MINUTES

Tuesday, December 10, 2024

3:15 P.M. - In Person (Room C-103) and Virtual

I. Call to Order

(A Quorum was established with at least 51% of the committee.) 

The meeting was called to order by Olive Gibson at 3:19 pm.

Committee Members in Attendance:

Alternate Committee Members in Attendance:

Guests: Susan Young (Assistant Principal), Ella Matray (student)

II. Approval of Previous Meeting Minutes

1. The committee reviewed the minutes from the meeting on 10/29/24
2. Motion to approve the minutes was made by Ms. Bavier and seconded by Dr. Grisham. All in favor, no objections. Motion carried.

III. Old Business Items

1. No old business was discussed

IV. New Business Items:

1. Title I Update and Discussion
   1. Report on current Title I and LCFF account balances
      1. Mrs. Young reported that as of 12/10/24, Palm had the following account balances: Title I: $98,710.95; LCFF: $89,858.00. She noted that at approximately half way through the school year, Palm has spent about half of each of the original allocations for these accounts.
   2. Proposed transfer of $45,000 from LCFF supplies to LCFF technology to support purchase of 28 desktop computers for PC computer lab
      1. Mrs. Young discussed the need to replace the class set of laptops used by students in computer science classes as they are from 2017 and at the end of life. She said that the computer science teacher requests desktop computers instead of new laptops, which will be placed in the modernized F building. Support for technology is already in the SPSA (Goal 3, Strategy 3.3), but approval would be needed to increase allocated amounts and transfer funds to appropriate budget lines. Quote for computers is $68,256.68. Proposed spending would be $25,000 from Title I (already in the budget line), and $45,000 from LCFF.
      2. Motion made by Mrs. Melendrez and seconded by Ms. Keller to support purchase of desktop computers

 

2. Student academic achievement
   1. Mrs. Young reported on PAAC Track #2 data. Total number of students who made PAAC 2 in 6th: 232, 7th: 194, 8th: 211, overall: 637. Total number of students who earned both PAAC Tracks 1 and 2: 6th: 213, 7th: 179, 8th: 187, overall: 579
   2. Mrs. Young reported on CAASPP and ELPAC data. The state website has been updated and can be found at https://caaspp-elpac.ets.org/caaspp. Mrs Young demonstrated how to use the website to locate school level data. Mrs. Melendrez noted that while performance on the ELPAC decreased, English Learners and Long Term English Learners had increases in CAASPP ELA performance.
   3. Mrs. Young shared the following reports, noting that there is no report for CAA Science due to the low number of students who took the assessment:
      1. 2023-24 Smarter Balanced ELA
      2. 2023-24 Smarter Balanced Math
      3. 2023-24 California Science
      4. 2023-24 California Alternate Assessments ELA
      5. 2023-24 California Alternate Assessments Math
      6. 2023-24 Summative ELPAC

V. Informational Items:

1. School Update
   1. Mrs. Melendrez shared news about student events such as Spelling Bee, where Olive placed as runner up. She noted the Jr. Scholar World Summit, and Dr. Grisham spoke to the quality of work he saw on display. History Day projects have been submitted, and Science and Engineering Fair projects are being judged this week, with an award ceremony on Thursday. PTSA will host a Holiday Store next week. A PAAC Festival will be held in January for students who made PAAC Tracks 1, 2, and 3. The Puma Den is being successfully run by Jr. Scholars and parent volunteers. PUMA Tutoring targeted intervention for students who receive special education services and African American students who need extra support began this week.

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment Meeting was adjourned by Olive Gibson at 3:46 pm.

Next Meeting:  January 28, 2024

Tentative Agenda Items:

Student academic achievement data

 

Palm Middle School

Erica Melendrez, Principal

Dr. Akinlana Osonduagwuike, Asst. Principal

Desiree Ratcliffe, Asst. Principal

Susan Young, Asst. Administrator

11900 Slawson Ave., Moreno Valley, CA 92557

PHONE (951) 571-4260

OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) AGENDA

Monday, August 28, 2023

3:15 P.M. - In Person (Room C-104) and Virtual

Virtual Meeting Zoom Link

I. Call to Order (Quorum must be established with 51% of the committee.) 

II. Approval of Previous Meeting Minutes

Previous Meeting Minutes for approval: April 24, 2023 minutes

III. Old Business Items

IV. New Business Items:

1. School Site Council Membership

2. Elect Officers

   1. Chairperson

   2. Co-Chairperson

   3. Secretary

3. Title 1 Update and Discussion

V. Informational Items:

1. School Site Council 2023-2024 Meeting Dates

   1. Meeting dates for the 2023-24 school year are: August 28, 2023; September 25, 2023; October 23, 2023; December 4, 2023; January 29, 2024; February 26, 2024; March 11, 2024; April 22, 2024; May 20, 2024* (only if needed). Meetings will be in-person at Palm Middle School. They will be broadcast using the Zoom platform to provide flexibility for attendance in a hybrid model. Meetings are scheduled from 3:15pm - 4:15pm. Meetings will be located in room C-104.

2. Title 1 Documents

   1. Available on the Palm school website: https://palm.mvusd.net/about/about-our-school/palm-title-i 

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment

Next Meeting:  September 25, 2023

Tentative Agenda Items:

“School Site Council Training” video

Parents unable to attend the meeting or in need of resources for special needs are encouraged to notify the office as soon as possible for accommodations.

 

 OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) AGENDA

Monday, September 25, 2023

3:15 P.M. - In Person (Room C-103) and Virtual

Virtual Meeting Zoom Link

I. Call to Order (Quorum must be established with 51% of the committee.) 

II. Approval of Previous Meeting Minutes

Previous Meeting Minutes for approval: August 28, 2023 minutes

III. Old Business Items

None

IV. New Business Items:

1. Video: “School Site Council Training” (19 minutes)

   1. https://www.youtube.com/watch?v=QOueEaxuPWY 

2. Uniform Complaint Procedures

   1. UCP 2023-24 Annual Notice English

   2. UPC 2023-24 Annual Notice Spanish

3. Title 1 Update and Discussion

   1. Suggestions will be gathered from educational partners on how to spend Title I carryover money (approximately $11,716)

V. Informational Items:

1. School Update

   1. Update from Mrs. Melendrez

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment

Next Meeting:  October 23, 2023

Tentative Agenda Items:

Annual Review of Palm School Site Council Bylaws

 

  OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) AGENDA

Monday, October 23, 2023

3:15 P.M. - In Person (Room C-103) and Virtual

Virtual Meeting Zoom Link

I. Call to Order (Quorum must be established with 51% of the committee.) 

II. Approval of Previous Meeting Minutes

Previous Meeting Minutes for approval: September 25, 2023 Minutes

III. Old Business Items

1. List of teachers who need new laptops

2. List of software being used on campus

3. Title I carryover money suggestions

4. Potential partnership with local colleges and universities

IV. New Business Items:

1. Annual Review of Palm School Site Council Bylaws

   1. 2023-2024 Palm School Site Council Bylaws

2. Title 1 Update and Discussion

V. Informational Items:

1. School Update

   1. Update from Mrs. Melendrez

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment

Next Meeting:  December 4, 2023

Tentative Agenda Items:

Title I carryover recommendation

 

OPEN MEETING TO THE PUBLIC

SCHOOL SITE COUNCIL (SSC) AGENDA

Monday, December 4, 2023

3:15 P.M. - In Person (Room C-103) and Virtual

Virtual Meeting Zoom Link

I. Call to Order (Quorum must be established with 51% of the committee.) 

II. Approval of Previous Meeting Minutes

Previous Meeting Minutes for approval: October 23, 2023 Minutes

III. Old Business Items

1. List of software being used on campus

2. Title I carryover money suggestions

3. Potential partnership with local colleges and universities

IV. New Business Items:

1. Title I Carryover Money

2. Title 1 Update and Discussion

V. Informational Items

1. School Update

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment

Next Meeting:  January 29, 2024

Tentative Agenda Items:

Student academic achievement data

 

 OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) AGENDA

Monday, January 29, 2024

3:15 P.M. - In Person (Room C-103) and Virtual

Virtual Meeting Zoom Link

I. Call to Order (Quorum must be established with 51% of the committee.) 

II. Approval of Previous Meeting Minutes

Previous Meeting Minutes for approval: December 4, 2023 Minutes

III. Old Business Items

1. Potential partnership with local colleges and universities

IV. New Business Items:

1. Title 1 Update and Discussion

2. Review of student academic achievement data

3. Review of SPSA and 2024-25 School Plan for Student Achievement stakeholder input

4. Review of School Safety Plan

V. Informational Items

1. School Update by Mrs. Melendrez

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment

Next Meeting:  February 26, 2024

Tentative Agenda Items:

Review of data and SPSA feedback

 

 OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) AGENDA

Monday, February 26, 2024

3:15 P.M. - In Person (Room C-103) and Virtual

Virtual Meeting Zoom Link

I. Call to Order (Quorum must be established with 51% of the committee.) 

II. Approval of Previous Meeting Minutes

Previous Meeting Minutes for approval: January 29, 2024 Minutes

III. Old Business Items

1. Potential partnership with local colleges and universities

IV. New Business Items:

1. Title 1 Update and Discussion

2. Review of SPSA and 2024-25 School Plan for Student Achievement stakeholder input

V. Informational Items

1. School Update by Mrs. Melendrez

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment

Next Meeting:  March 11, 2024

Tentative Agenda Items:

Review of data and SPSA feedback

  OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) AGENDA

Monday, March 11, 2024

3:15 P.M. - In Person (Room C-103) and Virtual

Virtual Meeting Zoom Link

I. Call to Order (Quorum must be established with 51% of the committee.) 

II. Approval of Previous Meeting Minutes

Previous Meeting Minutes for approval: February 26, 2024 Minutes

III. Old Business Items

1. Potential partnership with local colleges and universities

IV. New Business Items:

1. Title 1 Update and Discussion

2. Review of SPSA and 2024-25 School Plan for Student Achievement stakeholder input

V. Informational Items

1. School Update by Mrs. Melendrez

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment

Next Meeting:  April 22, 2024

Tentative Agenda Items:

Approval of 2024-2025 SPSA

 

 OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) AGENDA

Monday, April 22, 2024

3:15 P.M. - In Person (Room C-103) and Virtual

Virtual Meeting Zoom Link

I. Call to Order (Quorum must be established with 51% of the committee.) 

II. Approval of Previous Meeting Minutes

Previous Meeting Minutes for approval: March 11, 2024 Minutes

III. Old Business Items

1. Potential partnership with local colleges and universities

IV. New Business Items:

1. Title 1 Update and Discussion

2. Review 2024-25 School Plan for Student Achievement certificated staff input

   1. Link to spreadsheet of responses

3. Approval of 2024-25 School Plan for Student Achievement

   1. Link to proposed 2024-2025 Palm School Plan for Student Achievement

4. Proposed dates for 2024-2025 School Site Council meetings

   1. 8/27/24, 9/24/24, 10/29/24, 12/10/24, 1/28/25, 2/25/25, 3/18/25, 4/29/25, and 5/27/25* (*if needed)

   2. Link to 2024-2025 Educational Partner Groups Meetings

V. Informational Items

1. School Update by Mrs. Melendrez

2. Appreciation for 2023-2024 School Site Council members

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment

Next Meeting:  August 27, 2024

Tentative Agenda Items:

Approval of 2024-2025 School Site Council members

 

 OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) AGENDA

Tuesday, May 7, 2024

3:00 P.M. - In Person (Room C-103) and Virtual

Virtual Meeting Zoom Link

I. Call to Order (Quorum must be established with 51% of the committee.) 

II. Approval of Previous Meeting Minutes

Previous Meeting Minutes for approval: April 22, 2024 Minutes

III. Old Business Items

1. Approval of 2024-25 School Plan for Student Achievement

   1. Link to proposed 2024-2025 Palm School Plan for Student Achievement

IV. New Business Items:

1. None

V. Informational Items

1. School Update by Mrs. Melendrez

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment

Next Meeting:  August 27, 2024

Tentative Agenda Items:

Approval of 2024-2025 School Site Council members

 

OPEN MEETING TO THE PUBLIC

SCHOOL SITE COUNCIL (SSC) Minutes

Monday, August 28, 2023

3:15 P.M. - In Person and Virtual

I. Call to Order

 (A Quorum was established with at least 51% of the committee.) 

The meeting was called to order by Ms. Garvin at 3:25pm.

Committee Members in Attendance:

Erica Melendrez (principal)	x	Kristina Horta (parent)	x
Victoria Bavier (teacher)	x	Shannon Stewart (parent)	x
Erika Garvin (teacher)	x	Kevin Grisham (parent)	x
Sarah Keller (teacher)	x	Hayden Cox (student)
Renia Snyder (teacher)	x	Grace Washington (student)
Eileen Duran (classified staff)		Daniel Aguiar (student)

 

Alternate Committee Members in Attendance:

Vacant (teacher)		Faye Islas (student)
Melissa Neri (classified staff)		Shylo Hightower (student)
Miguel Hernandez (parent)	x	Danicia Mansaray (student)
Dennise Jimenez (parent)

 

Guests: Susan Young (Assistant Administrator), Greyson Stewart (student)

 II. Approval of Previous Meeting Minutes

1. The committee reviewed the minutes from the meeting on 4/24/23.. 

2. Motion to approve the minutes was made by Victoria Bavier and seconded by Sarah Keller with the minor typo discussed. All in favor, no objections. Motion carried.

III. Old Business Items

1. No old business was discussed

IV. New Business Items

1. School Site Council Membership

1. The nomination process and voting process were described, including dates and methods of distribution. Forms and results are available in the Palm School Site Council Google Shared Drive and shared on request. The following members were elected.

   1. Principal (1)

      1. Erica Melendrez

   2. Classroom teachers (4)

      1. Victoria Bavier (Year 2)

      2. Erika Garvin (Year 2)

      3. Sarah Keller (Year 2)

      4. Renia Snyder (Year 1)

      5. Alternate 1: Vacant

      6. Alternate 2: Vacant

   3. Classified staff member (1)

      1. Eileen Duran (Year 2)

      2. Alternate: Melissa Neri (Year 1)

   4. Parents (3)

      1. Kristina Horta (Year 2)

      2. Shannon Stewart (Year 2)

      3. Kevin Grisham (Year 1)

      4. Alternate 1: Miguel Hernandez (Year 1)

      5. Alternate 2: Dennise Jimenez (Year 1)

   5. Students (3)

      1. Hayden Cox (Year 1)

      2. Grace Washington (Year 1)

      3. Daniel Aguiar (Year 1)

      4. Alternate 1: Faye Islas (Year 1)

      5. Alternate 2: Shylo Hightower (Year 1)

      6. Alternate 3: Danicia Mansaray (Year 1)

2. Elect Officers

   1. Chairperson - Victoria Bavier nominated Erika Garvin, who accepted the nomination. All in favor. Ms. Garvin was elected.

   2. Co-Chairperson - Kristina Horta nominated herself, and Sarah Keller nominated herself. After a tie vote, Ms. Horta chose to withdraw herself. Mrs. Keller was elected. 

   3. Secretary - Mrs. Melendrez nominated Kristina Horta, who accepted the nomination. All in favor. Ms. Horta was elected.

3. Title I Update and Discussion

   1. Annual Title I Meeting was held on 8/22/23 from 5:30-5:50pm. Required documents and feedback form are available on the Palm website: https://palm.mvusd.net/about/about-our-school/palm-title-i 

V. Informational Items

1. School Site Council 2023-2024 Meeting Dates

   1. Meeting dates for the 2023-24 school year are: August 28, 2023; September 25, 2023; October 23, 2023; December 4, 2023; January 29, 2024; February 26, 2024; March 11, 2024; April 22, 2024; May 20, 2024* (only if needed). Meetings will be in-person at Palm Middle School. They will be broadcast using the Zoom platform to provide flexibility for attendance in a hybrid model. Meetings are scheduled from 3:15pm - 4:15pm. Meetings will be located in room C-104 (subject to change).

2. School Update

   1. Motion to add school update to informational items on the agenda by Ms. Keller, second by Mrs. Bavier. All in favor, no objections. Motion approved.

   2. Mrs. Melendrez discussed Inland Circle Sports, school interventions, and the importance of attendance. She also noted that there will be a 6th grade and 7th grade Silent Disco on Friday.

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

1. Mrs. Horta thanked Palm for beginning the Community Advisory Committee, which will hold its first meeting on Friday. She offered her view that making up attendance on Saturdays for four hours is not inclusive, and that the district events often have loud music, making them difficult for some students to attend. She would like to host an ice cream social for students who receive special education services and the campus security officers to build connections.

2. Mrs. Young noted that the CAC will define its roles and responsibilities, including potential voting rights, at the meeting on Friday.

   1. See Educational Partner Meetings document for dates for SSC, ELAC, AAPAC, Palm CAC, PTSA

   2. See document for information about District CAC meeting dates

VII. Adjournment: Meeting was adjourned by Ms. Garvin at 3:55 pm.

Next Meeting:  September 25, 2023

Tentative Agenda Items:

“School Site Council Training” video

 

 

 OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) MINUTES

Monday, September 25, 2023

3:15 P.M. - In Person (Room C-103) and Virtual

I. Call to Order: A Quorum was established with at least 51% of the committee.

The meeting was called to order by Ms. Garvin at 3:19pm.

Committee Members in Attendance:

Erica Melendrez (principal)	x	Kristina Horta (parent)	Zoom
Victoria Bavier (teacher)	x	Shannon Stewart (parent)	x
Erika Garvin (teacher)	x	Kevin Grisham (parent)	Zoom
Sarah Keller (teacher)	x	Hayden Cox (student)	x
Renia Snyder (teacher)	x	Grace Washington (student)	x
Eileen Duran (classified staff)	Zoom	Daniel Aguiar (student)

 

Alternate Committee Members in Attendance:

Vacant (teacher)		Faye Islas (student)
Melissa Neri (classified staff)		Shylo Hightower (student)	x
Miguel Hernandez (parent)		Danicia Mansaray (student)
Dennise Jimenez (parent)

 

Guests: Susan Young (Assistant Administrator)

II. Approval of Previous Meeting Minutes

1. The committee reviewed the minutes from the meeting on 8/28/23.. 

2. Motion to approve the minutes was made by Victoria Bavier and seconded by Sarah Keller. All in favor, no objections. Motion carried.

III. Old Business Items

No old business was discussed

IV. New Business Items:

1. Video: “School Site Council Training” (19 minutes)

   1. The council agreed to a request to watch the video at the end of the meeting because a member needed to leave early. Members watched the video before the meeting was adjourned. 

   2. https://www.youtube.com/watch?v=QOueEaxuPWY 

2. Uniform Complaint Procedures

   1. Mrs. Young reviewed the Uniform Complaint Procedures. She noted that the forms are available on the MVUSD website.

   2. UCP 2023-24 Annual Notice English; UPC 2023-24 Annual Notice Spanish

3. Title 1 Update and Discussion

   1. Palm is expected to receive Title I carryover money of approximately $11,716. Council members were invited to brainstorm suggestions for how to spend the money. Suggestions included before school tutoring, laptops, parent/student book club, software, college and career day speakers. 

   2. Mr. Grisham suggested creating a partnership with local colleges and universities to bring guest lecturers to campus. Mrs. Young will follow up with him on this idea.

   3. Mrs. Melendrez suggested purchasing laptops for the teachers that did not receive a new one last year. Mrs. Young will follow up with Mr. Knox to review the list of teachers who need new equipment.

   4. Ms. Garvin suggested that a list of all software being used on campus be created. Mrs. Young will follow up with Mrs. Powell to create the list, including associated costs.

   5. The students said that different students have different concerns, and they’d like to observe other classrooms and survey students about how they would like to see the money spent. The students will bring back information to the October meeting.

   6. Parents and community members  in other educational partner groups (AAPAC, ELAC, SEPAC) will be asked for suggestions at their next meetings.

V. Informational Items:

1. School Update

   1. Mrs. Melendrez provided an update on upcoming events, such as College Kick-Off on October 14, PSAT on October 11 for 8th grade students, Hispanic Heritage Month, data chats with English Language Learners, October S’more newsletter being sent home through ParenSquare, and Math and Literacy Night on October 18.

   2. Mrs. Melendrez highlighted English Learner Progress, which is the highest in the district. She also announced that Palm earned the PBIS Platinum Award.

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment: Meeting was adjourned by Ms. Garvin at 4:22pm.

Next Meeting:  October 23, 2023

Tentative Agenda Items:

Annual Review of Palm School Site Council Bylaws

 

 OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) MINUTES

Monday, October 23, 2023

3:15 P.M. - In Person (Room: Library) and Virtual

I. Call to Order: A Quorum was established with at least 51% of the committee.

The meeting was called to order by Ms. Garvin at 3:20pm.

Committee Members in Attendance:

Erica Melendrez (principal)	x	Kristina Horta (parent)	Zoom
Victoria Bavier (teacher)		Shannon Stewart (parent)	x
Erika Garvin (teacher)	x	Kevin Grisham (parent)
Sarah Keller (teacher)		Hayden Cox (student)	x
Renia Snyder (teacher)	x	Grace Washington (student)	x
Eileen Duran (classified staff)	x	Daniel Aguiar (student)

 

Alternate Committee Members in Attendance:

Vacant (teacher)		Faye Islas (student)
Melissa Neri (classified staff)		Shylo Hightower (student)	x
Miguel Hernandez (parent)		Danicia Mansaray (student)	x
Dennise Jimenez (parent)

 

Guests: Susan Young (Assistant Administrator), Cindy Ordonez (ELA Coach)

II. Approval of Previous Meeting Minutes

1. The committee reviewed the minutes from the meeting on 9/25/23. 

2. Motion to approve the minutes was made by Renia Snyder and seconded by Shannon Stewart. All in favor, no objections. Motion carried.

III. Old Business Items

1. List of teachers who need new laptops

   1. Palm Laptop Priority List

   2. The list was shared with everyone present, noting that the four teachers listed in white at the top of the page have the oldest laptops and thus the greatest need for a new device.

2. List of software being used on campus

   1. Mrs. Powell still needs to compile the complete list. Administration will try to have this available at the next meeting. There was a short discussion of new student privacy requirements from the district office and that Khan Academy may be software that will no longer be available to use. 

3. Title I carryover money suggestions

   1. ELAC meeting was rescheduled for 10/30, so they have not yet had the opportunity to provide feedback.

   2. AAPAC held a meeting on 10/16. One suggestion was for additional funding for tutoring. Parents also suggested math manipulatives as a tool of engagement for kinesthetic learners and SEL tools/resources for each class. Ms. Garvin noted that math manipulatives would require professional development and extra sets to replace missing pieces.

   3. The students have not yet conducted a survey to get additional suggestions.

   4. SEPAC meeting is scheduled for 11/3, so they have not yet had the opportunity to provide feedback

   5. Additional suggestions were solicited from SSC members and guests on how to spend Title I carryover money (approximately $11,716). Mrs. Duran asked if the money could be used for field trips. Mrs. Young clarified that Title I funds can be used for transportation, but not tickets.

4. Potential partnership with local colleges and universities

   1. Mr. Grisham is currently working on a proposal for this. He will share it at the December meeting.

IV. New Business Items:

1. Annual Review of Palm School Site Council Bylaws

   1. 2023-2024 Palm School Site Council Bylaws

   2. Members were asked to review the bylaws. Students and Ms. Garvin suggested some minor formatting issues with the printed document. Mrs. Young will make the suggested updates.

2. Title 1 Update and Discussion

1. Mrs. Young reported out from the categorical facilitators meeting on October 16.

   1. Account balances as of 10/16/23: Title I=$93,248.79 (45%), LCFF=$21,756.64 (13%), site lottery funds=$63,077.20 (52%). Unanticipated increased expenses include Bilingual Instructional Assistants salary and benefits, and increased health benefits for the ELA Coach.

   2. Annual update / LCFF form is currently 83.60%. This is improved from 2022-23 67.46%. This increased rate should result in increased funding for next school year. In response to student questions, Mrs. Young explained the difference between Title I and LCFF funds, how the annual update generates data that identifies students and families that qualify for additional funding, and explained their role as members of the School Site Council in developing the SPSA that provides the plan for how money is spent.

   3. Reminder that the required Title I documents were distributed at the annual Title I Parent Meeting on 8/22/23 and are posted on the Palm website, Palm Title I page. Mrs. Young asked members to review the site Title I Parent Involvement Policy, the site Home/School Compact, and the district Title I Parent Involvement Policy.

V. Informational Items:

1. School Update

   1. Mrs. Melendrez expressed her appreciation for the students’ questions and active participation in the meeting. She also expressed appreciation for staff and volunteers at many recent events, including the Math and Literacy Night, choir concert, and the Puma Den. She noted upcoming events such as Grandparents Day lunch, band concert, JBA Haunted Maze, Red Ribbon Week, Hearts YOUnited campaign, and CCGI lessons. She reminded students that earning for PAAC Track #2 ends on October 27, so PAAC Track #2 stickers will be handed out next week. Students who earn PAAC Tracks 1, 2, and 3 will earn a special trip to the movie theater. She also expressed appreciation for parents who have been engaging with the monthly Smore newsletter she sends through Parent Square.

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment: Meeting was adjourned by Ms. Garvin at 4:00pm.

Next Meeting:  December 4, 2023

Tentative Agenda Items:

Title I carryover recommendation

 

 OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) MINUTES

Monday, December 4, 2023

3:15 P.M. - In Person (Room: C-103) and Virtual

I. Call to Order: A Quorum was established with at least 51% of the committee.

The meeting was called to order by Ms. Keller at 3:17 pm.

Committee Members in Attendance:

Erica Melendrez (principal)	Zoom	Kristina Horta (parent)
Victoria Bavier (teacher)		Shannon Stewart (parent)	X
Erika Garvin (teacher)		Kevin Grisham (parent)	Zoom
Sarah Keller (teacher)	X	Hayden Cox (student)	X
Renia Snyder (teacher)		Grace Washington (student)	X
Eileen Duran (classified staff)	X	Daniel Aguiar (student)

 

Alternate Committee Members in Attendance:

Vacant (teacher)		Faye Islas (student)
Melissa Neri (classified staff)		Shylo Hightower (student)
Miguel Hernandez (parent)		Danicia Mansaray (student)	X
Dennise Jimenez (parent)

 

Guests: Susan Young (Assistant Administrator), Toni Saldana (teacher)

II. Approval of Previous Meeting Minutes

1. The committee reviewed the minutes from the meeting on 10/23/23. 

2. Motion to approve the minutes was made by Mrs. Duran and seconded by Mrs. Snyder. All in favor, no objections. Motion carried.

III. Old Business Items

1. List of software being used on campus

   1. Mrs. Young reported that software funded by Title I includes: Brain Pop, Mosa Mack, We Video, Quizizz, Reflex/Frax, Flocabulary, Moby Max, Math 180 (2nd year of 3 year contract)

   2. Mrs. Young reported that software funded by the district includes: Renaissance, Freckle, Achieve 3000 (only for some English Language Learners)

2. Title I carryover money suggestions

   1. Mrs. Young reported that suggestions from the ELAC meeting held on 10/30 include support for ELPAC testing, continued funding of Bilingual Instructional Assistants and the ELL specialist, more field trip opportunities, and opportunities for parent workshops such as CABE.

   2. The students do not have any additional suggestions.

   3. Mrs. Young reported that no suggestions were made at the SEPAC meeting on 11/3.

3. Potential partnership with local colleges and universities

   1. Dr. Grisham is currently working on a proposal for this. He hasn’t finalized it or gotten approvals yet, but he expects to be able to share it at the January SSC meeting. He’d like to bring subject matter experts to Palm to provide content in classes. Mrs. Melendrez thanked Dr. Grisham for bringing the project to us. Dr. Grisham noted that it will be a good opportunity for CSUSB to get involved in K-12 classrooms. Mrs. Keller would be interested in this program because Palm is a STEAM school, particularly for cybersecurity content.

IV. New Business Items:

1. Title I Carryover Money

   1. Mrs. Young noted that in reviewing suggestions from staff, students, and parents, more opportunities for student field trips is a recurring suggestion. Educational partner groups (SSC, ELAC, AAPAC) suggested support for field trips. Title I can pay for transportation for educational field trips, but not tickets. Each bus holds 55 people and costs approximately $1200 for a day. If the site pays for transportation, the cost to students of field trip tickets drops significantly, sometimes to zero cost.

   2. Mrs. Young reported that Palm has currently committed to the following field trips

      1. Spanish Club Riverside Art Museums, 12/6/23, encouraging multilingual students to explore Hispanic cultural heritage: 1 bus

      2. 7th and 8th grade STEAM and Jr. Scholars Social Studies Reagan Library, 12/11/23, engaging students in the history and legacy of Ronald Reagan’s presidency: 4 busses  (scholarship expected to reimburse school for all or part of the transportation costs)

      3. VAPA “A Christmas Story Musical”, 12/13/23, theater, speech, and choir students experience a professional performance to inspire students to pursue careers in the performing arts: 1 bus

      4. JBA iFly, 1/10/24, encouraging African American students to pursue careers in STEM fields: 1 bus

      5. PAAC Movie Trip, Harkins Moreno Valley Mall, 2/2/24, PBIS incentive for students who earn PAAC Tracks 1, 2, and 3, 8 busses (using LCFF funds)

      6. VAPA “Let Freedom Swing”, 2/5/24, during African American History Month, choir and band students will learn about the connection between jazz and democracy and appreciate the cultural heritage and definitive musical elements inherent in jazz., 1 bus

      7. 6th grade San Diego Safari Park, 3/6/24, 3/8/24, 4/2/24, 4/4/24, 4/9/24, engaging in a conservation science lab: 10 busses

      8. Total costs (not including trips expected to be reimbursed or funded by LCFF) could total approximately $16,800

   3. Current balance in Title I field trip budget line is $9505.00

   4. Mrs. Melendrez made a motion that all of the Title I carryover money be used for transportation for field trips, transferring $11,716 from Title I Carryover to Title I Field Trips. Motion was seconded by Dr. Grisham. All approved, no objections. Motion carried.

Transfer $11.716	From: 06-242-3010-0-1110-1000-4399-0000-0000 (TitleI, Inst, Crryovr)
	To: 06-242-3010-0-1110-1000-5711-0000-0000 (TitleI, Inst, Fieldtrips)

 

2. Title 1 Update and Discussion

1. Mrs. Young noted that all required Title I documentation that was due by December 1, 2024 has been uploaded into the Title I Crate.

2. Mrs. Young informed the council of the current balances

   1. Title I: $95,689. Most of this is budgeted for salaries, benefits, extra hours, and substitute teachers

   2. LCFF: $18,827: Most of this is budgeted to support our PBIS/Running with the PAAC program

V. Informational Items:

1. School Update

   1. Mrs. Melendrez said that she is at the NICE K-12 Cybersecurity Conference. Mr. Jahi Garner will be recognized with the 2023 National Cybersecurity Educator award. She also made note of the many events happening in December, such as choir concert, musical, and spelling bee. The robotics team won second place and an award on Saturday, and the cybersecurity team will be competing at the State Cup. Students are thriving. PAAC Track earning ends 12/15/23, and students are looking forward to the field trip incentive.

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment: Meeting was adjourned by Mrs. Keller at 3:40pm.

Next Meeting:  January 29, 2024

Tentative Agenda Items:

Review of student academic achievement data

 

 OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) MINUTES

Monday, January 29, 2024

3:15 P.M. - In Person (Room: C-103) and Virtual

I. Call to Order: A Quorum was established with at least 51% of the committee.

The meeting was called to order by Ms. Garvin at 3:17 pm.

Committee Members in Attendance:

Erica Melendrez (principal)	X	Kristina Horta (parent)	X
Victoria Bavier (teacher)		Shannon Stewart (parent)	X
Erika Garvin (teacher)	X	Kevin Grisham (parent)
Sarah Keller (teacher)	X	Hayden Cox (student)
Renia Snyder (teacher)	X	Grace Washington (student)	X
Eileen Duran (classified staff)	Zoom	Daniel Aguiar (student)

 

Alternate Committee Members in Attendance:

Vacant (teacher)		Faye Islas (student)
Melissa Neri (classified staff)		Shylo Hightower (student)	X
Miguel Hernandez (parent)		Danicia Mansaray (student)	X
Dennise Jimenez (parent)	Zoom

 

Guests: Susan Young (Assistant Administrator), Cindy Ordonez (ELA coach)

II. Approval of Previous Meeting Minutes

1. The committee reviewed the minutes from the meeting on 12/4/23.. 

2. Motion to approve the minutes was made by Ms. Keller and seconded by Mrs. Snyder. All in favor, no objections. Motion carried.

III. Old Business Items

1. Potential partnership with local colleges and universities

   1. Dr. Grisham was unavailable to attend today’s meeting. This item will be carried over to February’s meeting.

IV. New Business Items:

1. Title 1 Update and Discussion

   1. Mrs. Young said that the Title I balance as of January 19, 2024 was $88,024. Money has been reserved to pay for items like field trip transportation and tutoring coverage for the rest of the school year. The school district intends to pause spending as of January 31, 2024, so it is important to approve purchases and have the school secretary complete any necessary budget transfers and enter requisitions into the system.

   2. An analysis of the Title I budget reveals that money is allocated in budget lines that have no further anticipated expenditures or have more money than necessary to cover further anticipated expenditures.

   3. The site has eight teachers who have not yet received updated laptops. The site has 5 classrooms that do not have interactive display boards. The technology is necessary for teachers to facilitate software-based intervention programs.

   4. Mrs. Melendrez made a motion to make the following transfers totalling $22,434.00 and purchases totalling $22,363.84. Motion was seconded by Ms. Horta. All approved, no objections. Motion carried.

Transfer $22,434	From: 06-242-3010-0-1110-1000-2110-0000-0000 (TITLE I,INST,HOURLY) 06-242-3010-0-1110-1000-3312-0000-0000 (TITLE I,INST,OASDICLS) 06-242-3010-0-1110-1000-3322-0000-0000 (TITLE I,INST,MDCRCLSS) 06-242-3010-0-1110-1000-5622-0000-0000 (TITLE I,INST,EQUIPLEAS)
	To: 06-242-3010-0-1110-1000-4410-0000-0000 (TITLE I,INST,NCE TECH)
Purchase $12,048.84	8 laptop computers - technology necessary for teachers to facilitate intervention programs
Purchase $10,315.00	2 Newline Trutouch interactive display boards - technology necessary for teachers to facilitate intervention programs

 

2. Review of student academic achievement data

   1. Mrs. Young shared information about Running with the PAAC and the California Dashboard Data

   2. Link to slide deck: 1-29-24 SSC Meeting slide deck

3. Review of SPSA and 2024-25 School Plan for Student Achievement stakeholder input

   1. Mrs. Young shared information about the SPSA and how dashboard data informs the goals and strategies that are identified in the SPSA. Time was given for people to review the 2023-24 SPSA, and then people were invited to offer comments or suggestions for the 2024-25 SPSA. Mrs. Young said that people can take time to read through more slowly and bring suggestions to the School Site Council meeting on February 23, 2024.

4. Review of School Safety Plan

   1. Dr. Osonduagwuike shared information about Palm’s School Safety Plan

   2. Link to slide deck: Rough Safe School Plan 2024 - 2025

V. Informational Items:

1. School Update

   1. Mrs. Melendrez congratulated students who are moving on to county level competitions in History Day and Science Fair. She highlighted the Best Buddies tie dye event and gave information about the upcoming Father/Daughter Dance, awards ceremonies this week, and ELPAC testing the week of February 5. She encouraged parents to read the Smore newsletter that she sends through ParentSquare.

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment: Meeting was adjourned by Ms. Garvin at 4:14pm.

Next Meeting:  February 26, 2024

Tentative Agenda Items:

Review of data and SPSA feedback

 

  OPEN MEETING TO THE PUBLIC

  SCHOOL SITE COUNCIL (SSC) MINUTES

Monday, February 26, 2024

3:15 P.M. - In Person (Room: C-103) and Virtual
 

I. Call to Order: A Quorum was established with at least 51% of the committee.

The meeting was called to order by Ms. Garvin at 3:17 pm.

Committee Members in Attendance:

Erica Melendrez (principal)	X	Kristina Horta (parent)	X
Victoria Bavier (teacher)		Shannon Stewart (parent)	Zoom
Erika Garvin (teacher)	X	Kevin Grisham (parent)	Zoom
Sarah Keller (teacher)	X	Hayden Cox (student)	X
Renia Snyder (teacher)	X	Grace Washington (student)
Eileen Duran (classified staff)	Zoom	Daniel Aguiar (student)

 

Alternate Committee Members in Attendance:

 

Vacant (teacher)		Faye Islas (student)
Melissa Neri (classified staff)		Shylo Hightower (student)	X
Miguel Hernandez (parent)		Danicia Mansaray (student)	X
Dennise Jimenez (parent)	Zoom

 

Guests: Susan Young (Assistant Administrator)

II. Approval of Previous Meeting Minutes

1. The committee reviewed the minutes from the meeting on 1/29/24.

2. Motion to approve the minutes was made by Ms. Keller and seconded by Mrs. Snyder. All in favor, no objections. Motion carried.

III. Old Business Items

1. Potential partnership with local colleges and universities

   1. Dr. Grisham said that he should have a proposal to present at the March meeting for the 2024-2045 school year.

IV. New Business Items:

1. Title 1 Update and Discussion

   1. Mrs. Young said that the Title I balance as of February 23, 2024 was $56,807.18. Money has been reserved to pay for items like field trip transportation and tutoring coverage for the rest of the school year. 

   2. Mrs. Young said that the LCFF balance as of February 23, 2024 was $15,240.60. The PAAC movie field trip had to be cancelled due to a lack of transportation, so those funds are available to host a site-based PAAC festival as a positive incentive. The PAAC Festival will be scheduled for April 24, 2024.

   3. The school district intends to pause spending as of March 15, 2024, so it is important to approve purchases and have the school secretary complete any necessary budget transfers and enter requisitions into the system. Mrs. Snyder asked if money not spent gets carried over. Mrs. Young explained that typically 15% of Title I may be carried over while no LCFF money may be carried over, but that in the current difficult fiscal times, unspent money might be swept by the district.

   4. An analysis of the Title I budget and LCFF budget reveals that money is allocated in budget lines that have no further anticipated expenditures or have more money than necessary to cover further anticipated expenditures. Site staff was asked for recommendations for potential needs to support student academic achievement and positive behavior interventions.

   5. Mrs. Young reminded the group that Palm’s overall California School Dashboard data was reviewed at the January 2024 School Site Council meeting. Mrs. Young shared the 2023 School Report by Student Group and Indicator. She noted that status data was Very Low for the following student groups: English Learners (both ELA and Math), Homeless Youth (both ELA and Math), Students with Disabilities (both ELA and Math), African-American (both ELA and Math), and Socio-Economically Disadvantaged (Math).

   6. A list of proposed expenditures was given to the members for review. Ms. Garvin asked what MESA was, and Mrs. Melendrez explained that it’s a science based elective, and that the materials could also be used in current science classes and during summer school. Mrs. Snyder asked about earphones and mice for CAASPP testing, and Mrs. Young explained that we have earbuds we can give away from the Puma Den and mice in the library. Additionally, if we purchased headphones now, they wouldn’t arrive on time.

   7. Mrs. Melendrez made a motion to make the following purchases totalling $25,461.43 from Title I and $7,672.29 from LCFF, and to make budget transfers necessary to fund the purchase from the appropriate budget codes. Motion was seconded by Ms. Keller. All approved, no objections. Motion carried.

From Title I - Current balance - $56,807.18

Estimated Total Cost (including tax and shipping)	# of items	Cost per item	Item	Reason
$5000.00 including salary and benefits			Salaries and benefits for AVID tutors to provide direct supports to students that improves student achievement	Goal 3, Strategy 2
$3,727.72	40	$86.49	Office Depot Item # 951774 Realspace Magnetic Dry-Erase Whiteboard, 36” x 48”, Silver Frame	Provide instructional resources to support intervention strategies (Goal 1, Strategy 1)
$15,480.51	3	$5,160.17 including shipping	Newline Interactive Display Board	Technology to support small group intervention programs for students receiving special education services (Goal 3, Strategy 3)
$656.40	40	$16.41	Spanish language novel, class set	Provide books that are culturally relevant topics, give a diverse narrative, and reflect a diverse society/population (Goal 3, Strategy 5)
$596.80	40	See quote	Supplemental materials for ELD/ ELA to support reading fluency.	Goal 1 Strategy 1

 

Total: $25,461.43

 

From LCFF - Current Balance: $15,240.60

Estimated Total Cost (including tax and shipping)	# of items	Cost per item	Item	Reason
$1500	3	$500	Costco open PO (2 for food, 1 for non-food)	Provide incentives for positive behavior intervention system (Goal 3, Strategy 7)
$1000	1	$1000	Smart and Final, increase open PO	Provide incentives for positive behavior intervention system (Goal 3, Strategy 7)
$1290.56	1	See quote	Desktop computer with monitor	Provide classroom technology equipment (Goal 3, Strategy 3)
$1602.72		See quote	Classroom instructional materials for MESA elective in order to expand student course access to STEAM electives	Provide instructional resources for students to access standards aligned curriculum (Goal 1, Strategy 1)
$1,316.17	350	$3.49	Office Depot Item # 834270 Just Basics Wirebound Notebook, 3-Hole Punched, 8”x10 ½”, 1 Subject, College Ruled, 70 sheets, Assorted Colors, Pack of 6 For AVID interactive notebooks	Provide instructional resources for students to access standards aligned curriculum (Goal 1, Strategy 1)
$962.84	30	See quote	Supplies to maintain classroom technology equipment	Provide and maintain classroom technology equipment for teacher and student access to curricular materials and intervention programs (Goal 3, Strategy 3)

 

Total: $7,672.29

 

2. Review of SPSA and 2024-25 School Plan for Student Achievement stakeholder input

   1. Mrs. Young reminded the group about the presentation at the January 2024 School Site Council meeting when she shared information about the SPSA and how dashboard data informs the goals and strategies that are identified in the SPSA. Parents have been given the opportunity to provide suggestions for the 2024-25 SPSA through the Educational Partner group meetings.

   2. Mrs. Young shared that Palm has not been given specific Title I or LCFF allocations for the 2024-2025 school year, but noted that due to the district’s difficult financial circumstances, funding could be negatively impacted.

   3. At the October AAPAC meeting, parents identified the following needs

      1. math manipulatives as a tool of engagement for kinesthetic learners

      2. SEL tools/resources for each class 

   4. At the December ELAC meeting, parents identified the following needs

      1. Continuing to support ELL personnel: three aides and facilitator

      2. Tutoring/incentives for the purpose of helping students reach reclassification goals

      3. Parent trainings to help students meet their academic and reclassification goals

   5. At the January SEPAC meeting, parents did not identify specific needs. Any needs suggested at the March 1, 2024 meeting will be shared with the School Site Council at the March 11, 2024 meeting.

   6. One recommended adjustment will be to change the funding source for the ELA Coach. The position is currently funded 50% Title I and 50% LCFF. The recommendation will be to change the funding to 80% Title I and 20% LCFF. This change will result in a more efficient allocation of Title I funds and more flexibility in the LCFF funds. This recommendation will be presented to the School Site Council for approval along with the rest of the proposed SPSA at the April 22, 2024 meeting.

   7. Time was given for people to review the 2023-24 SPSA, and then people were invited to offer comments or suggestions for the 2024-25 SPSA. Mrs. Young said that people can bring any additional suggestions to the School Site Council meeting on March 11, 2024.

   8. Dr. Grisham spoke about Goal 3, Strategy 8 as an opportunity to add professional development from university partners into the strategy as a way to meet Palm’s needs for free. Mrs. Young and Mrs. Melendrez supported this idea. Mrs. Melendrez spoke about our high population of foster youth and asked Dr. Grisham if his proposed partnership could support professional development for our teachers in that area. Mrs. Young liked the idea of university partners being able to deliver content on the latest research and ideas that the School of Education could bring to both our new and veteran teachers. Mrs. Young will work with Dr. Grisham to adjust the wording for this strategy to include support for the partnership he will propose at the next meeting.

   9. Mrs. Snyder asked about support for ReadWorks or alternative software. Mrs. Young said she will ask the TIA department of the status of the software as it is currently being blocked due to student privacy issues.

   10. Student Hayden Cox said that she thought a Nintendo Switch would be available for purchase in the Puma Den. Mrs. Melendrez said there was one that a student purchased and that she’d like to have more high-value items available but those come from donations.

V. Informational Items:

1. School Update

   1. Mrs. Melendrez stated that ELPAC testing is almost done, with only a few makeups remaining. Parent Teacher Conference Day was successful with a large number of parents attending. Family STEAM night was highly successful, and she appreciated the many student-led booths and activities. We have three weeks until Spring Break, and then the CAASPP review will begin in April. She is proud to announce that Mrs. Wegner, our choir teacher, was selected as the Grammy Music Educator of the Year, and she will highlight the Music Makers class, which we intend to add some general education students into for next school year. Open House is April 11, and she’d like students to lead interactive booths. Mrs. Melendrez also informed the group that Palm is no longer an ATSI school and is proud of the progress the site has made.

 

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment: Meeting was adjourned by Ms. Garvin at 4:06 pm.

Next Meeting:  March 11, 2024

Tentative Agenda Items:

Review of data and SPSA feedback

 

  OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) MINUTES

Monday, March 11, 2024

3:15 P.M. - In Person (Room: C-103) and Virtual
 

I. Call to Order: A Quorum was established with at least 51% of the committee.

The meeting was called to order by Ms. Garvin at 3:16pm.

Committee Members in Attendance:

Erica Melendrez (principal)	X	Kristina Horta (parent)	Zoom
Victoria Bavier (teacher)	X	Shannon Stewart (parent)	Zoom
Erika Garvin (teacher)	X	Kevin Grisham (parent)
Sarah Keller (teacher)	Zoom	Hayden Cox (student)
Renia Snyder (teacher)	X	Grace Washington (student)	X
Eileen Duran (classified staff)		Daniel Aguiar (student)

 

Alternate Committee Members in Attendance:

 

Vacant (teacher)		Faye Islas (student)
Melissa Neri (classified staff)		Shylo Hightower (student)
Miguel Hernandez (parent)		Danicia Mansaray (student)
Dennise Jimenez (parent)

 

Guests: Susan Young (Assistant Administrator)

II. Approval of Previous Meeting Minutes

1. The committee reviewed the minutes from the meeting on 2/26/24.

2. Motion to approve the minutes was made by Mrs. Snyder and seconded by Ms. Bavier. All in favor, no objections. Motion carried.

III. Old Business Items

1. Potential partnership with local colleges and universities

   1. Dr. Grisham was unable to attend today’s meeting. He will meet with CSUSB provost regarding the partnership proposal and will bring it to the next meeting.

IV. New Business Items:

1. Title 1 Update and Discussion

   1. Mrs. Young shared that Palm has not been given specific Title I or LCFF allocations for the 2024-2025 school year.

   2. Purchases have been made with the available Title I and LCFF budgets. Unallocated funds are low. Money is still available in site funds to cover any emergencies or unanticipated expenses.

   3. Mrs. Young shared the PAAC Track #4 Comparison data. She noted that the track 4 data for academics declined compared to prior tracks but attendance improved. Approximately 75% of students have been a PAAC member at least once this school year. Ms. Garvin noted that the citizenship numbers are very good, and Mrs. Snyder reported that there has been excellent attendance at the last two Saturday Innovation Camps. Mrs. Melendrez is proud of our students and proud of how much our staff supports our students. Ms. Garvin said that she is happy Palm has a supportive administration and staff.

2. Review of SPSA and 2024-25 School Plan for Student Achievement stakeholder input

   1. Parents at the March 1 SEPAC meeting offered suggestions for inclusion in the SPSA including support for instructional assistants and AVID tutors, general education teacher attendance at SPED conferences, and additional community based field trips. One suggestion was to have at least one combined ELAC/AAPAC/SEPAC meeting because there are commonalities between all parent groups. That has been scheduled for October 1, 2024.

   2. School Site Council members do not have any additional suggestions.

   3. Mrs. Young will write the Palm 2024-2025 SPSA during spring break. She will distribute it to the School Site Council members for review and will bring it to the April 22, 2024 School Site Council meeting for approval.

V. Informational Items:

1. School Update

   1. Mrs. Melendrez noted that CAASPP reviews for Math, ELA, and Science will begin after spring break. CAASPP testing will be from May 13-17 and each day that week will be a flex day dismissal time. Our mod/severe students and beginning choir members performed at today’s Extravaganza at the Moreno Valley High School Performing Arts center. Open House will be on April 11.

   2. Mrs. Melendrez shared the 8th grade criteria for participation in the promotion ceremony and end of the year activities. This information has been shared with parents and students.

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

VII. Adjournment: Meeting was adjourned by Ms. Garvin at 3:45pm.

Next Meeting:  April 22, 2024

Tentative Agenda Items:

Approval of 2024-2025 Palm SPSA

 

  OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) MINUTES

Monday, April 22, 2024

3:15 P.M. - In Person (Room: C-103) and Virtual

I. Call to Order: A Quorum was established with at least 51% of the committee.

The meeting was called to order by Ms. Garvin at 3:23pm.

Committee Members in Attendance:

Erica Melendrez (principal)	X	Kristina Horta (parent)	Zoom
Victoria Bavier (teacher)	X	Shannon Stewart (parent)	Zoom
Erika Garvin (teacher)	X	Kevin Grisham (parent)	Zoom
Sarah Keller (teacher)	X	Hayden Cox (student)
Renia Snyder (teacher)	X	Grace Washington (student)
Eileen Duran (classified staff)		Daniel Aguiar (student)

 

Alternate Committee Members in Attendance:

Vacant (teacher)		Faye Islas (student)
Melissa Neri (classified staff)		Shylo Hightower (student)
Miguel Hernandez (parent)		Danicia Mansaray (student)
Dennise Jimenez (parent)

 

Guests: Susan Young (Assistant Administrator)

II. Approval of Previous Meeting Minutes

1. The committee reviewed the minutes from the meeting on 3/11/24.

2. Motion to approve the minutes was made by Ms. Keller and seconded by Ms. Bavier. All in favor, no objections. Motion carried.

III. Old Business Items

1. Potential partnership with local colleges and universities

   1. Dr. Grisham shared the first draft of a proposal to begin a partnership between Palm Middle School and CSU San Bernardino. He said he will make an editable version so that members can view and make comments and suggestions on the document in order to continue developing the proposal over the summer. He noted that the proposed professional development would be inclusive of issues related to special education and could also include issues related to diversity, equity, and inclusion.

   2. Link to proposal

IV. New Business Items:

1. Title 1 Update and Discussion

   1. Mrs. Young shared that Palm has spent its Title I and LCFF allocations for the year. Some open purchase orders are available to support end of the year activities and money is still available to support tutoring for the remainder of the year. No new purchase orders can be created. All LCFF funds have been spent. Any Title I funds left over, estimated to be less than $10,000, will be carried over to next school year.

   2. Mrs. Young shared the PAAC Track #5 Comparison data. She noted 421 students were members of PAAC 1, 2, and 3 or all five tracks, and an additional 114 students were members of PAAC 4 and 5, so those students are all qualified for Wednesday’s PAAC Festival. Mrs. Melendrez said she was proud of the 8th grade students in particular for their improvement. Mrs. Young noted that PAAC Track 5 membership is required in order to participate in the end of the year trip, which may have been a motivating factor for students.

2. Review 2024-25 School Plan for Student Achievement certificated staff input

   1. Link to spreadsheet of responses

   2. Certificated staff reviewed the SPSA and provided feedback. School Site Council, ELAC, AAPAC, and SEPAC were also all given the opportunity to provide feedback on items they would like to see in the 2024-2025 SPSA.

   3. Ms. Garvin commented on the 8th suggestion regarding pacing guides for math that Dr. Black informed her that the work has to be done district-wide, not at the site level.

3. Approval of 2024-25 School Plan for Student Achievement

   1. This item was pulled from the agenda and will be brought back at a special meeting.

   2. The council voted to hold a special meeting for this item on Tuesday, May 7, 2024 at 3pm. Motion to approve the minutes was made by Ms. Bavier and seconded by Mrs. Snyder. All in favor, no objections. Motion carried.

4. Proposed dates for 2024-2025 School Site Council meetings

   1. 8/27/24, 9/24/24, 10/29/24, 12/10/24, 1/28/25, 2/25/25, 3/18/25, 4/29/25, and 5/27/25* (*if needed)

   2. Link to 2024-2025 Educational Partner Groups Meetings

   3. Mrs. Young noted that the School Site Council will meet on Tuesdays next school year because she is unavailable on Mondays due to a conflict with the modernization project.

V. Informational Items:

1. School Update

   1. School Update by Mrs. Melendrez

      1. Mrs. Melendrez congratulated students for winning several recent competitions, including a video production contest, a script writing contest, and a computer science competition. She said this is Autism Acceptance Month and that Friday during both lunches there will be a Disco Dance. The Volunteer Appreciation Tea will be on May 4. More PTSA members are needed for next year.

   2. Appreciation for 2023-2024 School Site Council members

      1. Mrs. Melendrez thanked everyone for participating as members of the School Site Council this school year. Members who were present received a pen and notebook in appreciation.

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

1. Mrs. Horta would like Palm to consider eliminating the rotating schedule as it is not inclusive and is confusing. She says this is a concern for many parents. She wanted to ensure that this concern is reflected in the School Site Council minutes. Mrs. Melendrez noted that it will be brought to the attention of the Restructuring Committee next school year.

VII. Adjournment: Meeting was adjourned by Ms. Garvin at 3:56pm.

Next Meeting:  May 7, 2024 at 3:00pm

Tentative Agenda Items:

Approval of 2024-2025 Palm SPSA

 

 OPEN MEETING TO THE PUBLIC

 SCHOOL SITE COUNCIL (SSC) MINUTES

Tuesday, May 7, 2024

3:15 P.M. - In Person (Room: C-103) and Virtual

I. Call to Order: A Quorum was established with at least 51% of the committee.

The meeting was called to order by Ms. Garvin at 3:11pm.

Committee Members in Attendance:

Erica Melendrez (principal)	X	Kristina Horta (parent)	Zoom
Victoria Bavier (teacher)	X	Shannon Stewart (parent)	Zoom
Erika Garvin (teacher)	X	Kevin Grisham (parent)	X
Sarah Keller (teacher)	X	Hayden Cox (student)	X
Renia Snyder (teacher)		Grace Washington (student)
Eileen Duran (classified staff)		Daniel Aguiar (student)

 

Alternate Committee Members in Attendance:

Vacant (teacher)		Faye Islas (student)
Melissa Neri (classified staff)		Shylo Hightower (student)
Miguel Hernandez (parent)		Danicia Mansaray (student)	X
Dennise Jimenez (parent)

 

Guests: Susan Young (Assistant Administrator)

II. Approval of Previous Meeting Minutes

1. The committee reviewed the minutes from the meeting on 4/22/24.

2. Motion to approve the minutes was made by Ms. Keller and seconded by Ms. Bavier. All in favor, no objections. Motion carried.

III. Old Business Items

1. Approval of 2024-25 School Plan for Student Achievement

   1. Link to proposed 2024-2025 Palm School Plan for Student Achievement

   2. Members were invited to review the proposed SPSA. Some significant changes compared to the 2023-2024 SPSA were highlighted.

      1. Mrs. Melendrez noted that Palm will have a high number of students in 6th grade next year with 53 transfer students so far. This will result in an additional 6th grade teaching position. Current ELA Coach Mrs. Ordonez has chosen to go back to the classroom, vacating the ELA Coach position. The money previously allocated to fund the position has been redistributed to other goals and strategies in the SPSA.

      2. Special education teachers have data to support increased student achievement through the use of Math 180 software. The allocation for Goal 3, Strategy 4 has increased significantly in order to renew the current 60 licenses and provide at least 30 additional Math 180 3-year licenses.

      3. The allocation for Goal 1, Strategy 3 has been increased to provide expanded support for tutoring programs such as Homework Haven, Studybooks, and a new proposal from the RSP teachers to provide targeted tutoring for students with disabilities. Additional on-campus interventions to improve the chronic absenteeism and suspension rate will also be implemented, including funding for an on-campus suspension program focused on restorative practices.

      4. Goal 3, Strategy 1 has been revised to support extra duty pay for an EL Facilitator position, since that role was previously done by the ELA Coach. The goal also provides extra duty pay for a Categorical Facilitator position.

   3. Ms. Horta noted the excellent data for Palm’s English Language Learners, who benefit from the SPSA funding the Bilingual Instructional Assistants. She asked how Palm can make it equitable for other groups that are supported by the SPSA. Mrs. Young noted that the SPSA has specific tutoring for RSP students with the newly proposed tutoring program, and that the SPSA will be funding the expansion of Math 180 for students who receive special education services. Mrs. Melendrez said that the Studybooks program targets African American students and foster youth.

   4. Dr. Grisham spoke about Goal 3, Strategy 6 and said that CSUSB has been working on identifying culturally diverse novels for students. He said he would put Palm in touch with a contact at CSUSB who could work with our teachers to identify age-appropriate culturally relevant novels that Palm could consider purchasing. Mrs. Melendrez confirmed with the students in attendance that some students do prefer reading printed novels rather than only reading novels and excerpts on the Chromebooks.

   5. Ms. Garvin thanked Mrs. Young for her work on the SPSA.

   6. Motion to approve the minutes was made by Ms. Keller and seconded by Ms. Bavier. All in favor, no objections. Motion carried.

IV. New Business Items:

1. None

V. Informational Items:

1. School Update

   1. School Update by Mrs. Melendrez

      1. Mrs. Melendrez did not provide a school update.

VI. Announcements/Comments : Any person wishing to speak to any item not on the agenda, except for non-program matters, will be granted up to three minutes to speak once the item is announced and added to the agenda.

1. Hayden Cox said that she is concerned that in one of her classes, she feels they haven’t reviewed all of the content to be prepared for the upcoming state testing. Mrs. Melendrez said that she would talk to her after the meeting.

VII. Adjournment: Meeting was adjourned by Ms. Garvin at 3:33pm.

Next Meeting:  August 27, 2024

Tentative Agenda Items:

Approval of 2024-2025 School Site Council members